What it is
A cost-control tool built for the owner of a five-phase residential construction project. It tracks the money that came in, the money that went out and the gap between them, with every figure tied to the budget, quotation or receipt behind it.
Site receipts are photographed and logged against budget line items, and M-Pesa statements are imported and sorted into project and personal spending. Open quotations show as commitments, and the dashboard brings funds received, owner top-ups, spend to date and the cash still needed to finish onto one screen.
How it works
Overview
A cost-control and document system for a construction project, built for the owner of a five-phase residential build. It keeps the project's money straight: what was paid in, what the owner topped up, what has been spent and what is still committed, and from that, how much more cash is needed to finish. Every figure can be traced back to a source document such as a budget, quotation, receipt or M-Pesa statement.
Who uses it
- Project owner — records funding, spending and receipts, and follows the funding position.
- Quantity surveyor — receives the printed summary, timeline and reports.
Main modules
- Dashboard — funds mobilised, owner overdraft, spend to date, outstanding works and the net funding gap.
- Funds — each disbursement entered as a tranche with its source, so client money and owner top-ups are never mixed.
- Budgets and quotations — budget lines and open quotations that show what is already committed.
- Expenditure — actual spend by category and scope, from materials and site labour to fittings, civil works and transport.
- Receipt entry — a photo or PDF of a receipt, filed and split into line items.
- Reconcile — matches spending to the budget lines it belongs to.
- M-Pesa review — imported statement entries grouped by who was paid, ready to tag.
- Documents — budgets, quotations, financials, progress files, receipts, invoices, images and reports, filed by type.
- Tasks, timeline and reports — progress tracking and printable reports.
How it works
- Enter each funding tranche with its source: client money or an owner top-up.
- Record quotations as they arrive; they stay open as commitments until the money is spent.
- Photograph a site receipt or upload its PDF, then post its line items against a category and scope. Duplicate receipts are caught automatically.
- Run the reconciliation, which links each spend item to the open budget line with the same category and scope and marks budget lines as open, partial or closed.
- Import a downloaded M-Pesa statement, tag each group of payments as project, personal or skip, and move the project payments into expenditure without creating duplicates.
- Read the dashboard and print reports for the owner or quantity surveyor.
Integrations
- M-Pesa statements — imported from a downloaded statement file rather than a live connection.
Platforms and access
- Web application run by a single operator, with all amounts in Kenyan shillings.
- Receipts can be photographed on a phone and uploaded through the browser.
- Several projects can sit side by side, with a project switcher.
